Submitting a project

Who can submit a project?

If you live in England, Scotland, Wales or Northern Ireland, you can register and submit a project. Although you don’t need to work with them or for them, your project must be associated with a local community organisation or charity.

For more information, please read our terms and conditions.

What makes a good entry?

Find out if your project is right for the Aviva Community Fund by asking these key questions:

  • Is it action-oriented?
    • Your project should ‘create’, ‘make’, ‘change’, ‘buy’ or otherwise be intended for the greater good of the community.
  • Can you deliver it with the requested funding alone?
    • Ideally, it should be possible for you to deliver the project you enter completely with the funds you’re applying for. Projects that don’t need additional funding will have a better chance of meeting the judging criteria than those relying on securing extra funds. We have four funding levels:
      -           up to £1,000
      -           up to £5,000
      -           up to £10,000 and
      -           up to £25,000. 
  • Is it going to be well underway by the end of 2018?
    • Your project should be completed or well underway before 31 December 2018.
  • Is it based in the UK?
    • We’ll only fund projects within communities in the United Kingdom. 

Need more help? Learn about the categories projects must be entered into.

Read full eligibility criteria

When can I submit my project?

You can submit your project as soon as the Aviva Community Fund launches on 12 September until midday on 10 October 2017 by completing our online entry form.
Take a look at the hints and tips from our panel of experts and the project guide (PDF 1MB) to help you create a great project submission. We recommend that you discuss your submission with the organisation or charity early on - they may be able to help prepare the entry.

Submit your project

How do I upload a video to YouTube? 

  1. Sign in to YouTube. If you don’t have a YouTube account you can easily set one up following this link: https://support.google.com/youtube/answer/161805?hl=en
  2. Click the Upload button at the top of the page
  3. Before you start uploading the video, you can choose the video privacy settings
  4. Select the video that you'd like to upload from your computer or smartphone
  5. As the video is uploading you can edit both the basic information and the advanced settings of the video, and decide if you want to notify subscribers
  6. Click Publish to finish uploading a public video to YouTube
  7. If you haven’t clicked Publish, other people won't be able to view your video. You can always publish your video at a later time in your Video Manager

Can I save the submission form while I'm working on it?

You can save your project entry while you complete the submission form, so you don’t have to do it all in one go. You’ll find your saved submission forms in the My projects tab.  You can preview how your project will appear on the site when live. However, please bear in mind that you can’t edit your project once you’ve submitted it. So please make sure your entry is as good as it can be before clicking that button. 

If you have any queries about your submitted project, please email us at avivacommunityfund@charitiestrust.org  or call the helpline on 0151 284 1018. 

For tips on creating a successful project submission, please read our Project guide (PDF 1MB).

What happens after I submit my project?

Once you’ve submitted it, our team of moderators will review your entry to make sure it meets the eligibility requirements. This could take up to two working days or longer towards the end of the submission window or if we need to get agreement from the supporting organisations.

We’ll email you to let you know when our moderators have approved your project. If your project isn’t approved during moderation, we will contact you to let you know why.

On 23 October 2017, we’ll send you a unique URL to let you see your project page on the Aviva Community Fund site.

Read our eligibility criteria.

How can I promote my project?

  • Get in touch with friends, family and other supporters and ask them to vote.
  • Use Facebook, Twitter, community events, the local press and any other way you can get attention.
  • Encourage your supporters to spread the word too. 

Before you start your campaign, it’s probably worth checking with the organisation leading the project that they are happy for you to promote the project in this way.

More hints and tips coming soon! 

Can I delete my profile?

Yes, you can delete your profile at any time by contacting us at communityfund@aviva.co.uk. Please bear in mind that deleting your profile will also delete any projects you have submitted.