To submit an entry to the Fund or to vote for a project you should first of all register your details at the Fund website.
Entry to the Fund and voting is only available to people residing in the UK who are not Fund judges or immediate family members (spouse, partner, child, parent or sibling) of a Fund judge. Fund judges must register their details in order to participate in the online judging process but are not eligible to submit a project or vote.
If you are under the age of 18 and wish to submit an entry to the Fund, you must provide the consent of an appropriate adult associated with the project you are entering.
Having registered, in order to submit an entry to the Fund you should complete an entry form including details of the project for which you have applied for funding. By entering these details you grant the Promoter an exclusive licence to publish your entry on the Fund website and other media including, but not limited to, the Aviva.co.uk website and electronic and printed communications. By entering the Fund you confirm that you have obtained the consent of the organisation whose project you are entering for its images and details to be published by the Promoter.
Where entries are submitted as part of a team effort the entry belongs to the individual who has submitted the entry and that individual’s contact details will be used accordingly. All participant agreements and relationships must be managed by the entrant outside of the Fund.
The project submitted must relate to an organisation which:
- has been in existence for at least 6 months
- is a not-for-profit organisation
- meets the due diligence requirements
- has an average annual income of less than £100,000 (If entered into the £1,000 Award level) ;or has an average annual income of less than £5,000,000 (if entered into the £5,000, £10,000 or £25,000 Award level) over the previous three years.
The project must:
- create a change that positively impacts the local community, through for example specific purchases, activities or the running costs of a programme
- take place within the UK
- be in a position to have used the Award 12 months of the Award being made and the organisation behind the project must intend to do so.
- be submitted in English
- if submitted on behalf of, or in association with a religious organisation, have an outcome that must be accessible to anyone of any faith.
The entry and project must not:
- be for the benefit of an individual
- include any mention of specific individuals, companies, brands or products for promotion purposes
- contain any third party trademarks or material including, but not limited to, photographs/images unless you have the express written permission of said third party
- contain offensive, obscene or sexually suggestive material, propaganda, potentially misleading information, or defamatory or disparaging material about other people or companies, or endorse any form of hate, hate group or terrorist activity
- discriminate unlawfully on the basis of gender, race, religion, creed, national origin, disability, age, sexual orientation, or any other basis prohibited by law, as determined by the sole discretion of Aviva
- involve any form of mandatory religious study or discriminate against any faith or group. Projects that promote religious advocacy, attempt to convert people to another religion, or attempt to expand membership are not eligible to win the Fund, and may be removed at any point through the competition
- support any particular political party or affiliated group
- directly promote or speak negatively about any particular faith, political action, legislation or party, or promote or encourage the violation of any law, as determined by the sole discretion of the Promoter
- promote any activities that may appear unsafe or dangerous, as determined by the sole discretion of the Promoter
- relate to controversial subject matter or any subject that is contrary to the interests of the Aviva Group of companies (‘Aviva’) (including, but not limited to, projects that present an unacceptable regulatory, reputational or other risk to Aviva), as determined by the sole discretion of the Promoter
- be used for commercial use or promotion. Ideas that are connected to for-profit business ventures or that financially compensate an idea creator beyond fair wage are not eligible to win any Award and may be removed at any point
- be used towards a raffle, chance or lottery prize.
Each entry will be moderated at submission by Charities Trust (the fulfilment provider working with the Promoter in relation to the Fund, registered office Suite 22, Century Building, Tower Street, Liverpool, L3 4BJ, company number 2142757, charity registration number 327489 (‘Charities Trust’)). Each entrant will receive notification when their entry has been accepted. In the majority of cases moderation will take up to 3 working days. Moderation could take longer towards the end of the submission period and/or if there is a query with your entry that requires additional moderation.
Please be aware that your entry cannot be changed once submitted so you need to check your entry carefully before submitting.
Acceptance of entry at moderation stage is not full due diligence. Full due diligence will be completed only on finalists (see ‘Notifying the Finalists’).
Entries that don’t meet the eligibility criteria above will not qualify for any Awards and will not be posted on the Fund website. If Aviva determines that an entry doesn’t meet the eligibility criteria at any time it will be removed from the process. In these cases the Promoter will contact the individual who submitted the project to advise them of its decision.
The Promoter reserves the right to reject entries that are incomplete, illegible, false or fraudulent, or remove them from the process at any point.
A project can only be entered once but organisations can enter more than one project.
Submission of entries will be accepted from 9.00am on 13 September 2016 until 12 noon on 13 October 2016 ("the Closing Date"). Entries received after the Closing Date will not be processed. You cannot alter your entry after the Closing Date.
The Promoter accepts no responsibility for entries that are lost, delayed, misdirected or incomplete or cannot be delivered or entered for any technical or other reason. Proof of delivery of the entry is not proof of receipt.
The Promoter will not be liable for any expenditure incurred by an organisation or individual whilst making an entry to the Fund and promoting their project for votes.